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Privacy Information

In accordance with Article 13 of the Basic Privacy Regulation (DS-GVO)

The following privacy information gives detailed information regarding the type, scope, purpose, duration and legal basis for the processing of personal data, insofar as we decide either alone or together with others the purpose(s) and means of processing. In addition, the following gives information regarding third-party components used for optimization and improvement of quality, insofar as third parties process data (for which they take personal responsibility).


Person responsible

for data processing with regards to data privacy law:

Messe und Congress Centrum Halle Münsterland GmbH
Albersloher Weg 32
D-48155 Münster
Phone: 0251-6600 0
e-mail: info@mcc-halle-muensterland.de

Processing of personal data

In order to process online offers with regards to means and services which may be provided, it is necessary for us to collect personal data about you. Personal data is data with which you can be personally identified. Below we explain what personal data is collected, why this information is required and what rights you have with regards to your personal data.

Privacy Policy Law

 

We process personal data in compliance with relevant data protection regulations, in particular with the DS-GVO and the BDSG. We hold legal permits allowing us to process your personal data. When you use this website, we process personal data only with your consent (Art. 6 Para. 1 lit. a DS-GVO), to fulfil a contract to which you are a party or, at your request, to carry out pre-contractual services (Art. 6 Para. 1 lit. b DS-GVO), to fulfil a legal obligation (Art. 6 (1) lit. c DS-GVO), or if processing is necessary to protect our legal interests or the legal interests of a third party, unless outweighed by your interests or fundamental rights and freedoms that require the protection of personal data (Art. 6 Para. 1 lit. f DS-GVO).

Data storage

Unless otherwise stated below, your personal data will be deleted or blocked as soon as consent granted for processing is withdrawn (by you) or the purpose for storing the data no longer applies (for example if the data is no longer required for the original purpose) unless its further storage is required for the purpose of evidence or if the removal of said data is opposed by statutory storage requirements.

Forwarding of data

Personal data will not be forwarded without your express consent in accordance with DS-GVO Art. 6 Para. 1 lit. a, unless there is a legal obligation to do so in accordance with Art. 6 Para. 1 lit. c, which, in accordance with Art. 6 Para. 1 lit. b is required for the processing of contractual affiliations or if disclosure of data pursuant to DS-GVO Art. 6 Para. 1 lit. f is required for the assertion, exercise or defense of legal claims and provided there is no reason to assume that a personal overriding interest in not disclosing said data exists.

 

Personal data rights

Within the framework of the applicable legal provisions, you have the right to request information free of charge (Art. 15 DS-GVO) regarding your stored personal data, its origin, all recipients of said data and the purpose for which the data is/was used and, if applicable, a right to correction (Art. 16 DS-GVO), deletion (Art. 17 DS-GVO), blockage (Art. 18 DS-GVO) or transfer (Art. 20 DS-GVO) of this data.

Retraction of consent

You have the right to retract your declaration of consent under data protection law (Art. 6 Para. 1 lit. a DS-GVO) at any time (Art. 7 Para. 3 DS-GVO). To do so, please notify us by e-mail. Data processing carried out up to the time of data retraction remains legally unaffected by said retraction.

Opposition to data processing

With regards to the ongoing use of personal data being legitimately processed in accordance with the DS-GVO Art. 6 Paragraph 1 S. 1 lit.f, you have the right to object to said processing of your personal data in accordance with the DS-GVO Art. 21 if reasons for doing so arise from your particular situation or if the objection is directed against direct advertising. In the latter case, you have a general right to retraction of personal data use, which would be immediately implemented without further specification of cause. If you wish to exercise your right to withdraw access to personal data or to object to its use, please inform us by e-mail.

 

Contact person for data protection

Please contact us if you have any questions regarding the collection, processing or use of your personal data or if you wish to obtain information, to correct, to block or to delete data:

Data protection office:
Messe und Congress Centrum Halle Münsterland GmbH
Albersloher Weg 32
D-48155 Münster
e-mail: datenschutz@mcc-halle-muensterland.de

 

Right of appeal to the supervisory authority

If you believe that the processing of your data violates data protection law or that your data protection rights have been violated in any way, you can lodge a complaint with the data protection authority (State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia, Kavalleriestr. 2-4, 40213 Düsseldorf).

 

Changes to data protection regulations

We reserve the right to change our security and data protection regulations if and when technical and/or legal modifications, developments or updates require us to do so. Accordingly, always consult the latest version of our data protection information.

Data used on the Website

Every time a user accesses our web site, we or our web space provider collect data regarding all user requests with regards to our offers (aka: Server log files). These request (access) data include: name of the accessed website, date and time of access, referrer URL (the previously visited webpage), web browser used, IP address and the country from which the request was made.

In accordance with the DS-GVO Art. 6 Para. 1 lit. f, we process personal data in order to improving the stability and functionality of our website. Personal data is not forwarded or used in any other way. However, we reserve the right to subsequently check the server log files if definitive indications of illegal use arise.

The collection and storage of data (as log files) is necessary for the proper operation and functioning of the website. It is not possible for the user to object to personal data use in this regard.

Log file data is generally stored for 30 days. Connection data is deleted immediately after visitation to the HTTP/S website is terminated.

 

Methods of Communication

Enquiry by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your enquiry, including all personal data (name, enquiry), will be stored and processed by us for the purpose of processing your request. In this regard the data will not be passed on to third parties.

This data is processed in accordance with the DS-GVO Art. 6 Para. 1 lit. b, insofar as your enquiry is associated with the fulfilment of a contract or is necessary for the initiation of pre-contractual procedures. In all other cases, processing is legally based on your consent (ADs-GVO rt. 6 Paragraph 1 lit. a) and/or on our legitimate interests (Art. 6 Paragraph 1 lit. f), as we have a legitimate interest in the effective processing of enquiries addressed to us.

The data you send us remains with us until you request us to delete it, withdraw your consent to its storage or if the purpose for which it was stored ceases to apply (e.g. after your request has been processed). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

Contact form

If you have any questions, you can contact us using the form provided on the website. If you send us enquiries via the contact form, the details given in form will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. In this regard, the data will not be passed on to third parties.

The legal basis for the processing of personal data is our legitimate interest in answering your request(s) in accordance with the DS-GVO Art. 6 Para. 1 lit. f and, if applicable, DS- GVO Art. 6 Para. 1 lit. b, provided your request is directed at either the initiation of pre-contractual procedures or at the conclusion of a contract.

Data entered in the contact form is stored until we receive a request to delete it or until the purpose for which the data is stored no longer applies (e.g. after the enquiry has been processed). Mandatory legal provisions - in particular retention periods - remain unaffected.

Newsletter

The newsletter provides the reader with information about us and our offers. If you would like to receive the newsletter, please send us your email address as well as your first and last name (so that we can address you personally).

The personal data collected during registration for the newsletter is used exclusively for the sending of said newsletter. Your consent is required in order to dispatch of the newsletter (to you) in accordance with the DS-GVO Art 6 Paragraph 1 lit. a, and in conjunction with § 7 Paragraph 2 No. 3 of the UWG.

We use a “double opt-in” method for newsletter registration. Following online registration you will receive an e-mail in which you are asked to confirm your registration. This confirmation serves to confirm that the owner of the e-mail address is also authorized to receive the newsletter.

When you register for the newsletter, we also save your IP address, the date of registration and the date of confirmation. Storage of the registration procedure is legally based on our legitimate interest (Art. 6 para. 1 lit. f DS-GVO) in providing a user-friendly and secure newsletter system and to provide proof of consent granted. The e-mail address is stored as long as the subscription to the newsletter is active.

Newsletters are sent by a dispatch service provider. When we send newsletters via this provider we can determine whether a newsletter has been opened and which links, if any, have been clicked. If you do not wish your activites to be followed in this way please unsubscribe from the newsletter. Use of a dispatch service provider, based on our legitimate interests, is in accordance with the DS-GVO Art. 6 Para. 1 lit. f and by an order processing contract in accordance with the DS-GVO Art. 28 Para. 3.

You can withdraw your consent to the storage of your data, your e-mail address and its use for sending the newsletter at any time. The withdrawal can be made via a link in the newsletter itself, in your profile area or by sending a message to the contact details above.

Publication of job advertisements and online applications

Your application data will be collected and processed electronically by us in accordance with § 26 para. 1 of the BDSG and in conjunction with para. 2 of the BDSG for the purpose of processing the application.

If your application is rejected, the data transmitted by you will be deleted three months after notification of the rejection. This does not apply if longer storage times are necessary due to legal requirements (e.g. duty of proof under the General Equal Treatment Act) or if you have expressly agreed to a longer storage period in our database of interested parties.

 

Cookies, tracking, plugins, external content (embedded functions)

A web browser cookie is a small text file sent from a website to your computer or mobile device where it is stored by your web browser. Web browser cookies may store information such as your IP address or other identifiers, your browser type and information about the content you view and interact with. By storing such information, web browser cookies may store your preferences and settings for online services and analyze how you use online services.

There are other technologies that can be used for similar purposes, such as web beacons, flash cookies, HTML 5 cookies and embedded plugins/scripts. Our website uses technically necessary cookies, performance cookies and functional cookies as well as external plugins/scripts.

In general, it is possible to visit our website without using embedded functions. However, technically necessary technologies cannot be circumvented. In accordance with DS-GVO Art. 6 para. 1 lit.f, the use of these technologies is in accordance with our legitimate interest in providing the consumer with a user-friendly website.

Legal basis for the processing of some embedded functions is user consent, in accordance with DS-GVO Art. 6 Paragraph 1 lit. a. When accessing our website, the user is informed about the use of the embedded functions ("cookie banner") and his/her consent to the processing of the personal data used in this context is requested and acquired.

„Cookie-Banner“

Our website uses a consent management platform ("cookie banner") to obtain your consent to the storage of certain embedded functions in your browser and to document these in a data protection compliant manner.

When you enter our website, a cookie is stored in your browser, in which consents you have given or the withdrawal of these consents are stored.

The data collected is stored until you request us to delete it or until you delete the cookie itself or until the purpose for which the data is stored no longer applies. Mandatory statutory retention periods remain unaffected. The consent management platform is used in order to obtain legally required consent for the use of embedded functions. This is in legal accordance with the DS-GVO Art. 6 para. 1 sentence 1 lit. c.

Embedded functions and current settings can be viewed and changed at any time in the "cookie banner".

Webanalyse etracker

This website uses the analysis service etracker. The provider is etracker GmbH, Erste Brunnenstraße 1, 20459 Hamburg, Germany. We use etracker to analyze the user’s behaviour with regards to the content on our website. This processing is carried out in accordance with DS-GVO §15 para. 1 TMG and Art. 6 para. 1 lit. f, and in keeping with our legitimte interest in the statistical analysis of user behaviour for optimisation purposes as well as improved business operation of our website.

In order to analyze user behaviour, an etracker stores cookies on your end device via your internet browser, thereby creating a pseudonymous (artificial) user profile. However, the data acquired in this process is not used for personal identification without your express consent. Likewise, this data is not merged with other personal data.

You can prevent the storage of cookies by using the “Opt-Out Cookie”, which will prevent your personal data from being collected on our website in the future. To do this, please click on the following link https://www.etracker.com/. However, you may no longer be able to use all the functions on our website to their full extent. To ensure that no more data is transferred, the “Opt-Out Cookie” must be installed on every device individually. You can also prevent the storage of cookies in the settings of your browser.

We have a contract with etracker for order processing. The German data protection authorities have strict requirements, which are fully complied with when using etracker.

Google-Maps

This site uses the Google Maps map service via an API. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To use the Google Maps function it is necessary to save your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.

You can find more information on the handling of user data in Google's privacy policy: https://www.google.de/intl/de/policies/privacy/.

Google Maps is used in order to improve and enhance the presentation of our online offers and in order to make it easier for the user to find places indicated on the website. The legal basis for the use of Google Maps is user consent (DS-GVO Art. 6 para. 1 lit. a). Consent settings can be viewed and changed at any time in the "cookie banner".

YouTube

Our website uses plugins from the Google-operated page YouTube. The website is operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit one of our pages equipped with a YouTube plug-in, a connection is established to the YouTube servers. This tells the YouTube server which of our pages you have visited. If you are logged in to your YouTube account, you enable YouTube to link your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.

For more information on the handling of user data, please refer to the YouTube privacy policy at: https://www.google.de/intl/de/policies/privacy.

YouTube is used for the purpose of improving and enhancing our online offer presentations. Legal basis for the use of YouTube is user consent (DS-GVO Art. 6 para. 1 lit. a). Personal consent settings can be viewed and changed at any time in the "cookie banner".

Use of Web Fonts

“Web Fonts”, provided by Adobe, are used for the uniform presentation of fonts. When you enter a webpage, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly.

For this purpose, the browser you use must connect to the Adobe servers. This enables Adobe to know that our website has been accessed via your IP address. This processing is carried out in accordance with the TMG §15 paragraph 1 and/or the DS-GVO Art. 6 paragraph 1 lit. f, in keeping with our legitimate interest in providing the user with uniform and attractive online offer presentations.

Visiting script libraries or font libraries automatically triggers a connection to the library operator. For information about how Adobe Typekit Web Fonts uses your information, please visit https://typekit.com/ and read the Adobe Typekit Privacy Policy: https://www.adobe.com/de/privacy/policies/typekit.html.

The provision of personal data is not required by law or contract. You can set your browser so that fonts are not uploaded from the Adobe servers (e.g. by installing add-ons such as NoScript or Ghostery). If your browser does not support the Adobe fonts or if you prevent access to the Adobe servers, the text will be displayed in the standard font of the system.

Tickets online at Ticket i/O GmbH

We use a plug-in from the provider ticket i/O GmbH (Spichernstraße 73, 50672 Cologne, Germany) on our website in order to offer the sale of tickets for our events.

If you would like to purchase a ticket(s) via our website, the data that is entered when ordering is then transmitted directly to ticket.io. For more information on data processing by ticket.io, please visit ticket.io/privacy/. You are not obliged to provide your personal data. However, it is not possible to purchase tickets via ticket.io without the acquisition and processing of personal data.

In accordance with the DS-GVO Art. 6 para. 1 lit. f, the legal basis for personal data processing is our legitimate interest to integrate a ticket shop onto our website, which helps promote our business.

Social media links

We also advertise our website using the social media networks listed below to make our company, products and services better known. The legal basis for the use of advertising is our legitimate interest under the DS-GVO Art. 6 Para. 1 lit. f.

Integration of social media platforms into our website is established via a linked graphic. Using a linked graphic prevents the automatic establishment of a connection to the server of the (respective) social media network when a website with a social media application is visited. Only by clicking on the graphic is the user then redirected to the service of the respective social media network. After the user has been forwarded, information about the user is collected by the respective network.

The following social media networks are integrated into our site through links:

  • Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland)
  • Instagram (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland)
  • Google/ YouTube (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland)
  • Twitter (Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA)

 

Data protection

As the website operator, we treat all data provided to us as strictly confidential and strive to protect the interests of the user. Personal data is neither sold nor passed on to third parties. We endeavour to protect our databases using all means available to us against unauthorized access, loss, misuse or forgery of said data.

 

All data that you provide to us via our website are transmitted in encrypted form. The data is encrypted using Security Socket Layer (SSL), a security program supported by most browsers. A small lock symbol, which is visible in your browser's status line, shows that your data is being transmitted securely via SSL. Furthermore, access to pages on which you enter your private data is password protected. Nevertheless and despite our best efforts, security problems can occur when transmitting data over the internet (e.g. sending e-mails) and it is not possible to completely protect data from access by third parties. Therefore, we strongly recommend that you (personally) encrypt important or confidential information when sending it over the internet or when send us information by email.

Photo and film shoots at events

When requested and/or necessary, photos and/or video recordings may be made of our events. Photo and video recordings are used for the purpose of event documentation as well as for public relations of the respective responsible company(ies). Individual recordings may therefore be published in online and/or print media (website, newsletter, publications) form as well as on the social media channels (Facebook, Twitter, YouTube or XING) of the responsible company, provided that no individual objections have been made.

Legal basis for the use photos and videos is the legitimate interest(s) of those responsible for the data and are in keeping with the DS-GVO Article 6 (1) (f) with regards to press and public relations and in the presentation of the activities of the respective responsible person(s). In certain cases, Sections 22, 23 of the KUG may also provide the legal grounds for processing.

Data is deleted when no longer useful or needed or, at the latest, after 2 years have elapsed. Processing or access to any data kept for a longer period of time, for example for historical purposes, will be restricted accordingly.

In addition to employees who work on press and public relations, photographic material may also be passed on to parties involved in the production, publication or distribution of the photographs, e.g. photographers or representatives of the press and/or radio who report on the event and the activities of the organizer(s) for journalistic and editorial purposes. If necessary, the photographs may also be distributed in print and on online media platforms and thus made available to the general public.

Video system

We have installed video cameras at several locations on the premises of Messe und Congress Centrum Halle Münsterland GmbH. The corresponding locations are marked with signs.

This surveillance is carried out to ensure the safety of event participants, to exercise domestic authority and to collect evidence in the event of vandalism, burglary or other criminal acts. Use and processing of surveillance videos is carried out in accordance with the DS-GVO Art. 6 Para. 1 lit. f, and is in keeping with our legitimate interest in the early recognition of dangerous situations at events and for the prevention of theft, damage to property or vandalism.

The storage period of recordings is dependent on the above mentioned purposes and recordings are deleted immediately if they are no longer required for said purposes. Live TV pictures are made available to respective broadcasters and recordings are passed on to the responsible law enforcement authorities for the investigation, detection or prosecution of criminal offences if necessary.

In addition to this website, we also use various social media networks to present our products and services to you and to present our company to interested parties. If you visit one of these sites, personal data will be transmitted to the provider of the social media network and processed by them. User profiles are regularly created by social media network operators in order to display advertising (within or outside their network) based on your interests.

We use social media platforms to ensure our widest possible presence on the Internet. Legal basis for the use of social media platforms is our legitimate interest to do so and is in accordance with the DS-GVO, Art. 6 Para. 1 lit. f. If you visit one of our social media sites, we are responsible, together with the operator of the social media platform, for the data processing operations triggered by this visit. Please note that despite the joint responsibility with the social media portal operators, we do not have full influence of the data processing procedures by said operators.

Various legal grounds exist for the processing of data by social media networks and which must be specified by the operators of said networks. Details can be found in the terms of use and data protection regulations of the respective social media portals. Below you will find the corresponding links with further information from respective providers:

  • Facebook: Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland

https://www.facebook.com/about/privacy/,

  • Instagram: Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland

https://instagram.com/legal/privacy,

  • Google/ YouTube: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland

https://policies.google.com/privacy,

  • Twitter: Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA

https://twitter.com/de/privacy,